Expense Guide
How to submit Pelotonia expenses
A colleague-friendly walkthrough for Concur Expense. Follow in order to avoid rejections.
Before You Start
Gather receipts (PDF/photo). Confirm your cost center: Team Huntington Pelotonia. Note your Pelotonia registration ID.
Open Concur Expense
Log into Concur → New Expense Report. Select the 'Pelotonia — Team Huntington' policy template.
Create Report
Name the report 'Pelotonia 2027 — [Your Last Name]'. Set the date range to your travel window.
Select Expense Type
Use Airfare / Rail, Hotel, Meals, Transportation, or Other Business as applicable. Do NOT categorize personal fundraising.
Enter Cost Center
Use cost center 'HH-PELO-2027'. Enter your business segment as the sub-allocation.
Attach Receipts
All expenses over $25 require an itemized receipt. Combine multi-page receipts into a single PDF where possible.
Add Business Purpose
'Team Huntington Pelotonia participation — brand and community engagement.'
Submit for Approval
Route to your direct manager. Copy pelotonia@huntington.com for coordination visibility.
Track Status
Monitor status in Concur → Report Library. Approvals typically complete in 5-7 business days.
Common mistakes
- Wrong cost center
- Missing itemized receipts
- Categorizing personal donations
Receipt rules
- Required for all items > $25
- Itemized (not just totals)
- PDF or clear photo
Deadlines
- Submit within 30 days of return
- Fiscal year cutoff: Dec 15